Corporate Services Administrator (Remote

Job title: Corporate Services Administrator (Remote – Hybrid)
Posted on: March 17, 2025
Job Description:

The Higher Education Quality Council of Ontario (HEQCO) is an agency of the Ontario government which brings evidence-based research to the continued improvement of the province’s postsecondary education system. HEQCO is looking for a corporate services administrator to provide bookkeeping/accounting, payroll administration and coordination of information technology (IT) support services for the agency.

Responsibilities:

Provide accounts payable services including processing invoices and expense claims utilizing HEQCO accounting software, electronic fund transfer payments and online banking system
Review all documents to ensure accuracy of calculations, verification of information and appropriate signing authority within established HEQCO financial operational policies and procedures
Identify and resolve discrepancies and incorrect entries
Reconcile all transactions including purchasing card, pre-authorized debits and electronic transfers, seeking advice from the senior finance and administration analyst as necessary.
Prepare bank deposits and arrange electronic bank transfers
Maintain payroll records, complete payroll remittances and T4 forms for tracking and reporting of routine payroll for HEQCO, utilizing Excel and Ceridian payroll system
Provide human resources administrative support services including assisting management and staff in hiring forms and coordinating the interviewing of candidates
Provide general logistical support to new, existing and terminating staff to ensure access to IT, telephone, payroll, benefits, security and business cards
Respond to general inquiries regarding accounts payable, payroll and benefits and other administrative matters from management and staff, referring more complex issues to the senior finance and administration analyst
Act as systems administrator and central contact to meet the IT systems needs of management and staff including set up of workstations, managing access, providing training on the use of systems
Provide first level of IT support, including routine troubleshooting and coordination of escalated issues to HEQCO’s IT service provider through to resolution
Maintain the customer relationship management (CRM) system to ensure the research team’s IT needs are met in support of the tracking and reporting of research projects and administrative contracts within SharePoint
Maintain an inventory of all HEQCO IT hardware and software
Provide direct input and work with IT service providers on the maintenance of, development of and upgrades to existing systems
Provide office administration services including purchase and maintenance of office supplies, logistics for travel and events, scheduling of internal meetings, file maintenance, and attendance reconciliation
Work with internal and external auditors in response to routine inquiries, and to provide reports and documents as requested
Actively participate in, and support all systems, programs, services and activities of the finance and administration team

$59,836-$70,395

Employment Type: Full-time
Field of Work: Office/Clerical
Required skills:

Education and Experience

College diploma in bookkeeping, accounting, business administration or related field
1 to 3 years administration services experience in the areas of accounts payable, payroll, human resources support and general office administration in a small organization

Knowledge and Skills

Knowledge of, and skills in processing invoices, expense claims and bank account reconciliation
Knowledge of payroll administration methods to maintain payroll records and prepare related payroll forms
Knowledge of, and skills in system administration sufficient to facilitate general IT support and to utilize various specialized (finance, payroll, CRM) and general office applications in support of office administration
Oral communication and interpersonal skills to provide management and staff with general information regarding administration procedures and guidelines, provide training in the use of systems and to act as a central contact to meet system administration needs
Mathematical skills to ensure accuracy of invoices and payments
Organizational skills to prioritize various duties and competing demands

Durham College Community Employment Services

Corporate Services Administrator (Remote – Hybrid)

Company information